Release Notes: Version 1.2.0

We are pleased to announce version 1.2.0, a significant update bringing smarter automation, enhanced governance tools, and a refined platform experience. 

This update introduces automatic Action Logs for seamless follow-ups, Custom Standard Wording for consistency and compliance, and structured Sub-Items in agendas and minutes for improved clarity. 

We’ve also refreshed the Agenda View and added Custom Branding options, allowing you to display a company logo on agendas. With further AI refinements, UI improvements, and performance upgrades, this release ensures greater precision, efficiency, and quality for every meeting.

 


New Features

 

Action Log for Easy Action Tracking and Accountability

  • Automatically generated alongside meeting minutes, the new Action Log captures key decisions and assigned actions for you.

  • Ensures clear accountability by tracking who is responsible for each task.

  • Helps teams review past decisions quickly, follow up effectively, and drive meetings into action—no more forgotten commitments.

 

Custom Standard Wording for Consistency and Compliance

  • Global and Shelf-Level Standard Wording: Introduced custom wording configurations at both the global and shelf level, allowing precise control over how standard agenda items (Apologies, Quorum, etc.) are minuted to ensure both internal and regulatory requirements are met automatically.

  • Reduces manual editing and improves precision when drafting minutes.

 

Redesigned Agenda and Custom Branding

  • Sub-Items in Agendas and Minutes for Improved Clarity

    • Organise with sub-items, making complex topics easier to follow.

    • Helps teams track discussions more effectively by breaking down broad topics into focused points.

  • Sleek New Design for the View Agenda Page

    • We've given the View Agenda page a fresh, modern look, making it easier to navigate and interact with meeting materials.

    • A more intuitive layout ensures a seamless experience when reviewing agendas and documents, with agenda items now clickable to jump into the corresponding documents within the pack.

  • Custom Branding with Your Company Logo

    • Clients can now upload their company logo to personalise their meeting agendas.

    • Logos are automatically included on agendas, reinforcing brand consistency and professionalism across all meeting documents.

    • Ideal for companies that want to present polished, branded materials to stakeholders.

These new features help you improve accountability, ensure consistency, and create clearer, more actionable meeting records—making every meeting more productive. 

 


Improvements and Tweaks

 

Meeting Generation Enhancements

  • Smarter Minutes: Improved AI logic to ensure more accurate, sophisticated, and relevant meeting minutes, reducing verbosity while ensuring all critical details are included.

  • Optimised Minutes Length: Even short meetings will now come out with about one page minimum length, along with more precision with longer meetings.

  • Enhanced Localisation: Improved adherence to British spelling and phrasing.

  • Instant Addition of Attendees: Added easy updates for attendee management post-meeting with advanced handling of Present, Absent, and Guest.

 

Improved Company and Role Management

  • Company Settings Redesign: The company settings page has been completely redesigned for better usability and clarity.

  • Company-Specific Standard Wording: Standard wordings are now tied to specific companies, ensuring that each company can customise how minutes are structured.

  • More Secure Email Changes: Changing a user’s email address is now even more secure, preventing unauthorised changes.

 

Agenda and Pack Management

  • Clone Agenda Fixes: Resolved issues where sub-items and agenda items weren’t cloning properly.

  • Agenda Item Auto-Addition: When saving a new agenda title, the first item is automatically added to streamline the process.

  • Prevent Empty Agenda Items: The system now prevents publishing or saving empty agenda items.

  • Fix for Incorrect Subitem Numbering: Corrected an issue where subitems were not maintaining correct numbering when cloned.

 

Document and PDF Enhancements

  • Download Signed Minutes as PDF: Users can now download fully signed meeting minutes in PDF format.

  • Refactored PDF Generation: Improved styling and performance of generated PDFs, fixing layout issues and enhancing formatting for agenda items.

  • New PDF Viewer with better Support: PDFs now load smoother and faster using any viewer.

 

Role and Permission Fixes

  • Bookcase and Shelf Permissions Tweaks: Fixed various issues with bookcase navigation, auto-selection of shelves, and role-based access for Global System Admins (GSA).

  • Prevent Readers from Creating Agendas & Bookcases: Readers can no longer mistakenly see the “create bookcase” button.

 

UI and Navigation Enhancements

  • Updated Sidebar and Bookcase Messages: Improved clarity in messages like "No Packs in this Shelf" and corrected bookcase navigation issues.

  • Auto-Select Shelves When Selecting a Bookcase: Bookcase selection now automatically selects the appropriate shelf.

  • Improved Standard Wording UI: UI refinements to better integrate standard wordings into the settings panel.

 

Authentication and Security Fixes

  • Single Sign-On (SSO) and Credential Storage Fixes: Ensured that login options are correctly stored at the user-company level.

  • Fix for Stuck Pending Users: SSO users who have logged in for the first time will now automatically update their status from "Pending".

  • Fix for Deactivated Users Logging In: Previously deactivated users could still log in—this has been fixed.

 


Bug Fixes

 

Meeting Minutes and AI

  • Missing Agenda Items in Minutes: Ensured that all standard agenda items are included in meeting minutes, even if not discussed.

  • Overzealous Name and Date Handling: AI refinements now prevent unnecessary over-editing of names and dates.

  • Action Log Click Issues: Resolved multiple click events causing duplicate entries in action logs.

 

Document and PDF Management

  • Downloading Minutes as DOCX: Addressed an issue where downloading minutes as a Word document failed under certain conditions.

  • Flickering UI on PDF Downloads: Resolved visual flickering issues when downloading meeting minutes.

 

General Fixes

  • Agenda Popup Issues: Resolved various modal issues, including duplicate popups when creating new agendas or bookcases.

  • Occasional 403 Errors: Addressed intermittent 403 Forbidden errors when users accessed certain pages.

  • Incorrect Role Display: Newly created users no longer show the wrong role in the People page.

  • Bookcase Not Updating on Creation: Newly created bookcases now appear instantly without requiring a refresh.

 


Known Issues and Next Steps

  • Bulk Upload of Users: While improvements were made, bulk-uploaded users may still require a manual refresh to appear in the list.

  • WebSocket Timing Adjustments: Some users may occasionally experience the screen timing out when generating minutes—even though the minutes are successfully produced—optimizations are ongoing.

 

Final Thoughts

Version 1.2.0 brings major AI refinements, better meeting management, and key security enhancements. We’re grateful for your feedback and are committed to making the platform smoother, faster, and more reliable.

Have questions or feedback? Feel free to reach out!